Your ERP system can handle a lot more than just accounting. If you track inventory your users will need to enter receipts, inventory transfers, etc. If you are project-centric your users will need to enter time and expense entries. If you have service techs, your employees will need to update Service Orders, ideally from outside of the office. If you are a manufacturer then your employees will need to update Production Orders as they move through your factory. Your ERP system can touch a lot of employees and adding users to your ERP system can get expensive and complicated. That is one of the reasons Acumatica has taken a different approach.

Most legacy ERP systems, like Dynamics SL, offered per user pricing. If you needed to add a user, it would cost more. Sometimes you had to purchase users in 5-user blocks. If your business was seasonal, you had to purchase enough licenses for the busiest time of the year and received no discount if you weren’t using the licenses during your off-season. There is a Light License or Web Apps license options, but you can be limited in what users can access.

Most SaaS (Software as a Service) providers will allow you to add or drop users on a monthly basis. But, this adds an administrative burden.

Acumatica offers unlimited users with their Advanced and Enterprise Editions. The reason for this is pretty simple. You will use Acumatica to run your business – so all employees can have access to the system to either enter information or just for reporting. This eliminates the burden of reviewing your user licenses on a monthly basis. And if you are seasonal, you are able to enter new users without incurring any additional costs. Acumatica also has a strong workflow and approval functionality. So, even if an employee just needs to review transactions, you can do so without any additional costs. You can even add supplies and customers without any additional costs.

Acumatica believes that everyone in your company needs accurate and timely information to make the best decisions. You are charged based on the resources that are required for the transactions you enter. The resource tier you purchase is sized to support your business. You can start one tier and add or subtract as needed.

Polaris Business Solutions, can help you determine how the pricing would work for you.

Acumatica does also provide a Small Business Edition (SBE) for companies that are outgrowing QuickBooks. The SBE has a lower price point, but does limit you to no more than 10 users.